The meeting, held at Dean and Maria Hollands’s house, 5 Bryony Way, Burpham, commenced at 7.30 pm.

 In attendance: 

Sandra Bateup	Dean Hollands	Peter Selley
Penny Bolton	Maria Hollands	Roger Smith
Jeremy Hutchins	Andrew Potterton

 1.      Provisional Management Team’s Report (The Crusaders story so far …)

 Since the Club was launched in May, there has been much activity to get things started.

 Dean, Penny and Roger formed a Management Team pending election of a Management Committee at the AGM and the Club quickly acquired a name and a deliberately applied tag line – The Friendly Football Club – to place the emphasis firmly on sporting principles above all else.

 A flyer was sent out offering membership to families known to be interested and a meeting was held at the end of May to promote the Club’s launch.  From the response, it became apparent that the Club would have enough players to run two Under-10 teams and Roger and Dean agreed to manage a team each. 

The Club obtained agreement from the Head Teacher at Boxgrove School for its playing field, “The Field of Dreams”, to be used for training and for home matches. The Club’s Articles of Association were prepared in June and circulated to parents who had expressed an interest in their children joining.

 Adac, a specialist medical equipment supplier, was introduced to the Club by Rosemary Morton (Thomas) and the Company generously offered us sponsorship.  This was a great help to get the Club established quickly and we thank Adac and Rosemary for supporting us in this way.

 Kit colours (red and black halves) were decided upon and, having researched various suppliers, the decision was made to buy it from Ansom Moore, a local firm.

 Two teams are entered in the Guildford, Shere and District League and the Club is affiliated to the Surrey Youth Football Assocation.

 The Club’s first informal fixture was against Burpham on 29 June.

 2.      Articles of Association

Those attending the meeting approved the Articles of Association without amendment as the foundation of the Club’s activities.

 3.      Financial Report 

In its first two months of existence, the Club has had income from sponsorship, donations and membership registration fees.  Expenditure has been the cost of league registration for two teams and of affiliating the Club to the Surrey Youth Football Assocation, which, in addition to being a requirement of joining the League, provides necessary insurance coverage for the Club.

 A bank account has been set up in the Club’s name with HSBC.  There are no fees for operating this account until June 2003.  Two authorised signatories are required on any cheques written. 

Cash flow (1 May to 2 July, 2001)

 

Receipts	£		Expenses	£
Sponsorship/donations	723.00		League registration	120.00
Membership fees	270.00		Surrey Youth FA registration	18.00
Funds available at 2 July, 2001:				855.00

 4.      Management Committee

Dean Hollands was elected by those at the meeting as Chairman of the Club. For the record, he also becomes a Management Committee Member automatically upon his appointment by the Management Committee as Team Manager, in accordance with Article 13 of the Articles of Association.  See Minute 5.

 Penny Bolton was elected as Club Secretary.

 Andrew Potterton was elected as Club Treasurer.

 Roger Smith automatically becomes a Committee Member upon his appointment by the Management Committee as Team Manager, in accordance with Article 13 of the Articles of Association.  See Minute 5.

 5.      Team Management / Coaching

The Management Committee appointed Dean Hollands and Roger Smith as the Club’s Team Managers.  Dean will also be responsible for coaching the boys at the Club.  All officials and regular helpers will be subjected to a child protection check in police records.

6.      Fee structure for 2001/2002 season

 Those attending the meeting approved the following fee structure:

 For each Player Member there will be a:

Membership/registration fee of  £15.00

Training fee of                            £  2.00 per session attended

Match fee of                               £  1.00 per match played

 It was also agreed that there should be a facility for parents to pay training and match fees in advance if required.  This will be advertised as soon as possible.

 7.      First aid

Those attending the meeting agreed that the Club should add to the three qualified first aiders and seek volunteers to be trained at the Club’s expense.

 8.      Social / fund raising

It was agreed, pending the advancement of other ideas, that the Club should, if possible, hold a barbecue, a quiz night, a jumble sale, a Christmas party for the children and an end of season presentation evening.

 There being no other business, the meeting closed at 9.30 pm.

Penny Bolton,

Club Secretary